Supplier portal, Gmail labels and the SO to PO chain

A purchase order is created from a sales order in one click, suppliers confirm orders in their own portal, and the inbox is organised with Gmail labels.

From sales order to purchase order

Retyping the same lines for a supplier after a customer order was confirmed wasted time. A single button on the sales order screen now groups lines by supplier and opens a separate purchase order for each. During conversion you are asked should stock be deducted? — confirm and only the missing quantity is ordered; cancel and the full quantity goes to the supplier. Both the stock-fed and the classic reorder scenario live on the same screen.

Supplier portal

Suppliers now see their orders in their own portal, confirm or reject them, upload files and open their account statement. The portal and every document sent to suppliers is in Turkish, while the customer side stays in English. The split is fixed regardless of who is looking.

Suppliers with pending confirmations receive automatic reminders; interval and CC recipients are configurable.

Gmail labels

The inbox now also pulls labels from the connected Gmail account. Filtering by label lets you see "awaiting quotation", "shipping" or any category of your own in a single list. Labels work both ways: what you mark in the app is visible in Gmail too.

On the accounting side

• Ledger entries are created automatically when an invoice is issued, with warnings on amount mismatches.
• CC rules for document e-mails can be set per document type.
• Overdue delivery lines are flagged in purchase order lists.